Verifactu for the Hospitality Industry: the definitive guide to comply with regulations without missing a beat in your restaurant
In 2025, the hotel and catering industry will experience another turning point: the entry into force of the VerifactuThe new system obliges businesses to ensure the integrity, traceability and verification of all their transactions.
And yes, we know what you're thinking: "Yet another change in the restaurant's operations...".
But here comes the good news: If implemented well, Verifactu not only avoids penalties, but improves your processes, your internal control and the financial health of your business..
At FOS Consulting we have spent months preparing restaurants, groups and chains to adapt without stress. This guide contains everything you need to know to do it safely, quickly and without stopping your service.
What is Verifactu and why does it directly affect your restaurant?
Verifactu is the system approved by the Treasury which requires that every ticket, invoice and collection generated in your restaurant is recorded with a secure, verifiable and unalterable code.
Its aim is to avoid manipulation and ensure that all movements are traceable and auditable.
In catering, where the volume of transactions is high and operations are fast, Verifactu compliance is not optional:
✔ All POS and management software will be required to
Only systems may be used certified and compatible
✔ Each transaction must be recorded in an unchangeable form
There will be penalties for non-compliance.
How does Verifactu work in a restaurant?
For a restaurant to comply, the system must:
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Record every sale or collection
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Generate a unique identifier Verifactu per operation
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Keeping the information unalterable
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Send the data in the format required by the tax authorities
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Allow full auditing of the activity
All of this should be automatic and transparent to the business.
The good news: if you already use Agora POS adaptation is simple.
Which businesses are obliged to comply with Verifactu?
Directly affects bars, restaurants, cafes, hotels and any business in the horeca sector that issues invoices. Comply with Verifactu is not optional:
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From January 2026 will be mandatory for companies.
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From July 2026also for the self-employed.
Real benefits of Verifactu for your kitchen, your living room and your management
Although it is born as a legal obligation, Verifactu also helps management:
1. Zero losses and greater control
Full traceability = fewer gaps, leaks and errors.
2. Faster closures
The manager no longer reviews inconsistent tickets or different versions.
3. Simpler audits
All information is structured and certified.
4. Improving internal processes
Detect room faults, sales peaks, human errors and differences between cash desk and POS.
5. Professional image in the eyes of the client
The ticket includes verifiable codes, which conveys security and rigour.
How to prepare your restaurant for Verifactu (without stopping operations)
At FOS Consulting we do this process in three steps:
1. Audit your current system
2. Upgrading or installing the Verifactu compatible system
3. Formation of the team
What happens if I do not implement Verifactu?
Sanctions, legal problems, risks in inspections and the impossibility of using certain software.
In hospitality, the risk is unnecessarily high.
Conclusion: Verifactu is not a problem; it is an opportunity for professionalisation.
In a sector with tight margins, staff turnover and operational peaks, having a more secure, orderly and traceable system is a competitive advantage.
And yes, it is also possible to comply with the tax authorities. without missing a beat of the restaurant.
Do you want your restaurant to comply with Verifactu without complications?
At FOS Consulting we prepare your team, update your system and get everything up and running from day one.
